What is Business Process Automation? Definition | Methodology| Types| Software Tools | Disadvantages

Business Process Automation (BPA) is a process that involves the use of technology instead of humans in Business to get work done fast by Business Automation(BPA), more efficiently, and more effectively by use of lesser cost. BPA or digital transformation works on the principle of Generating maximum profits by investing minimum Costs. It involves the integration of applications, restructuring of labor, and the use of software applications.

What is Business Process Automation? Definition | Methodology| Types| Software Tools | Disadvantages
What is Business Process Automation? Definition | Methodology| Types| Software Tools | Disadvantages

What is Business Process Automation? Definition | Methodology| Types| Software Tools | Disadvantages

Introduction:

Are you an Entrepreneur or wanting to be the one worried about investment and management of time and resources in the best possible ways to generate maximum profit with minimum investment? Are you done with Man labor messing up your workplace on a regular basis? Then stay right here because this article has one rounder solution as a quick fix of all your problems. Beginning with the very basic concept of Automation which is defined as the Development and Implementation of Technology for monitoring and control of manufacturing and delivery of products and services. Its basic purpose is to minimize the engagement of humans to reduce chances of error and save cost along with getting work done in an optimum way. Keep in mind that Automation is not synonymous with Robotics where instead of using physical machines and computer software, we design and create robots to perform tasks. The most common sites to apply automation in your Enterprise involve IT, Finance and Human Resources, etc.

What is Business Process Automation?

Business Process Automation (BPA) is a process that involves the use of technology instead of humans in Business to get work done fast, more efficiently, and more effectively by use of lesser cost. BPA or digital transformation works on the principle of Generating maximum profits by investing minimum Costs. It involves the integration of applications, restructuring of labor, and the use of software applications.

How to know if your Business can be Automized?

If your Business is manual-type and suffering from human error and random imperfections then BPA is the best choice for you since it will lower the chances of flaws. Processes that are monotonous, high volume, and manual are suitable for automation. For example service requests, employee onboarding, purchase orders.

Implementation of Business Process Automation | Methodology:

There are five simple steps to Automize your Business:

1) Identification of Automizable tasks

2) Outline short-term and longterm business goals

3) Selection of Right Tool

4) Management

5) Monitoring and Measurement

Examples of Digital Transformation/ BPA:

Objectives:

  • Cost Minimization
  • Profit Maximization
  • Simplicity
  • Less Error
  • High Effectiveness and Efficiency
  • Multiple Tasking
  • Improvement in Quality and Quantity of Work

Tools for Business Process Automation:

Even if Business Automation can work wonders for your Business still it may cause trouble for you while choosing for correct tools and methodologies. Selection of the Right tool is very important and for that purpose here are some quick features that you can consider for this purpose e.g: Core functionality,

The user interface, Price, free trials, etc. Here are some of the tools that might work like wonders for your business:

            ~Comindware         ~Kissflow.            ~K2.             ~Nintex

            ~ Process Street.    ~Tellyfy.               ~Pipefy.       ~Buffer

            ~Basecamp.            ~Shopify.              ~Printful.     ~Hubspot

Top Softwares for Business Automation:

  • Bonita BPM
  • Comindware Tracker
  • Bizagi Digital Business platform
  • Azuqua
  • Suite
  • Zoho Creator

 Types of Digital Transformation:

There are various types of Automation that are most commonly used by Businesses. Let us have an overview of them:

Robotic Automation:

It is the most frequently employed and emerging type of Automation. It is also called software robotics and is based on Artificial Intelligence. Traditional Automation Process involves the use of Application Programming Interface (APIs). While Robotic Process Automation uses a Graphical user interface(GUI). It watches the subject performing task and mimics the activity, this is how it works.

Benefits of RPA:

  • Compliance: Robots follow regulatory compliance rules
  • Accuracy: Extreme accuracy and uniformity
  • Low Technical Barrier: No programming skills required
  • Consistency and Reliability: Routine tasks are performed 24/7
  • Productivity: Higher and faster Outcomes
  • Non-Invasive Technology: No burden on IT

Database Automation:

"The process of using self-updating procedures for administrative tasks in a database is called Database automation" It helps you in your business in the tasks like data maintenance, data execution and enables you to focus on the most important tasks thus leading to add real value to your Organization. Here are some examples of Database automation tools given as; examples: SolarWinds, Performance Analyzer, SQL-server, Data factory. Database Automation is also done using Selenium.

Here are some steps for effective automation of database testing:

~Scope Identification.       ~Test Script Preparation.    ~Test case identification

~Execution                          ~Reporting.                           ~PostExecution Monitoring

~ Test Script Reuse.          ~Cross checking with UI Testing Report

Server Automation:

It makes manual server management simple and increases efficiency and effectiveness. It mainly reduces man errors. It has the following features and benefits:

         ~ Clean architecture      ~ Secure and Reliable     ~Instant Feedback

         ~ Range of interfaces and tool   ~ Use of software policies

         ~ Testing and Rollback of Deployments

Steps of Automation Server System Upgrade Workflow:

  1. Backup Automation Servers
  2. Upgrade license administrator and license server
  3. Upgrade device administrator
  4. Install device administrator 1.3 update
  5. Upgrade Workstations
  6. Upgrade Automation servers
  7. Warm start the servers
  8. Verify Control and Monitoring operations
  9. Uninstall device administrator 1.3 update
  10. Install the device administrator and Install Service packs

Department Specialized Automation:

If you don't know where to begin this automation process, don't worry you won't have to start from scratch as here is Department Specialized Automation that involves the application of Automation into various departments of your Business. These departments may include Sales, Marketing, HR, Accounting, Finance, Warehousing, accounting, etc. Any of these departments has the potential to cut down on expenses and speed.

Disadvantages of Business Automation:

~ High Capital Requirement for Investment for designing, fabrication, and installation

~ High level of Maintenance is required

~ Low flexibility

~ A small mistake may cost you a lot!!

~ A stitch in time saves nine; since we are dealing with technology care must be taken.

Applications of Automation in Various Fields:

  • Healthcare:

                  ~Healthcare IT services

                   ~Healthcare Management Services

                  ~Healthcare Professional Services

  • Textile: Cutting and Sewing
  • Automobile industry: Automatic Cars
  • Home appliances: Automatic washing machines.

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